To be strategic in the workplace, it’s important to adopt “no-brainer” technological solutions that make operations easier and more efficient. One of the most reputable solutions is SharePoint, which is utilized by businesses of all sizes to acquire opportunities for growth.
SharePoint is a Microsoft innovation that ushers in better methods for management, communication, and motivation. To be effectual, its infrastructure should be well-organized, otherwise it cannot carry out its functions appropriately.
Below are six simple tips that businesses should implement to improve the efficiency of SharePoint and achieve maximum productivity.
Tip #1: Integrate Web Applications with Other Tools
Is it possible to make SharePoint user-friendly?
Absolutely. If your business uses the system’s capacity to synchronize with other applications and programs used in your business for improvement. Timely achievement of your business’ core objectives is key and integrating web applications with other tools such as the Microsoft Office Suite could meet these goals.
However, for SharePoint to be fully effective, you must ensure that your goals are realistic and every employee is aware of his or her responsibilities in the workplace.
To avoid setbacks, use organizational charts to display this information to your team.
Tip #2: Centralize & Secure All Essential Documents
Any person running a business is well aware that it’s increasingly important to give your workforce and external users access to well-organized documents in a central location. Storing important documents in one secure location makes it easy to trace a document, which results in less time wasted.
SharePoint can deliver this, and also allow employees access to certain documents across a network seamlessly. Moreover, SharePoint ensures that important documents are never lost.
Tip #3: Lockdown Security & Training
SharePoint is multi-faceted which means there are a number of roles involved in its maintenance. Therefore, it’s imperative that reliable securities and permissions be a part of this system. Security is top priority for technology solutions for businesses, and if you delegate administrative responsibilities to some of your workforce, it will be much easier to achieve certain activities in the workplace.
Moreover, if you need to achieve more productivity using SharePoint, you have to incorporate the best practices to ensure that everyone is adequately trained. This enables managers to distinguish which individuals have access to content and which don’t.
Also, be wary of giving permissions to individuals with the aim of identifying a problem in the system’s process.
Tip #4: Optimize Project Management
Anyone with experience running a business knows that project management is one of the core factors of business productivity. Generally, project management entails coming up with standard operating procedures (SOPs) that are used to guide various operations in the business.
If business operations are devoid of project management, some important deadlines can be missed, which means that you’ll fail to prioritize the most important tasks in the business. To manage your projects effectively, you can use a single template in SharePoint to arrange your projects systematically.
Tip #5: Have a Backup Plan in Place
Microsoft designed SharePoint to help businesses easily stick to an up-to-date schedule. Therefore, it’s important to ensure that you have a disaster recovery plan in place which involves backing up your content in a location that’s not affiliated with the organization, such as OneDrive. The method chosen should not disrupt daily operations, and every individual who handles the backup procedure should be well knowledgeable of the protocols to adhere to.
Using SharePoint, you can come up with a specific schedule and a definite pattern for restoring the system so that your latest documents are protected.
Tip #6: Create Networks with Your Clientele
If you run a business that offers services to external users like retailers and customers, you should consider integrating SharePoint’s technology solutions for businesses into your interactions with them. Doing so will ensure that your operations are carried out without obstruction and allow those who do not have a license to operate Microsoft’s products to have access.
SharePoint features an online platform that enables your business to create better relationships with its clients to improve productivity.