Ultra-large corporations, small businesses, charitable organizations and sole proprietorships all rely on dealing with people representing themselves and other companies to conduct business. A vitally important function that most businesses engage in is holding meetings, whether it be in person or through programs providing video conference solutions.
Without people, organizations simply could not function or exist, as computers are far from being able to interact with others, think for themselves and reason in manners identical to humans.
Rather than exclusively “snail mailing” or—what makes up most of communication in today’s world—emailing one another, business owners, executives and representatives prefer to hold in-person meetings. Hearing other workers’ voices, along with seeing their body language and facial expressions help employees figure out others’ true intentions.
Meetings prevent unauthorized sources from finding out information they’re not supposed to know about. They also exchange thoughts in real-time, rather than the painfully slow process of all other communication methods.
Because technology is so widespread, businesses typically use video display for presenting information. Let us consider several strategies for ensuring your business installs appropriately sized displays for its particular, unique needs and functions.
What kinds of displays are best suited for business meetings?
Let’s assume that one of ABC Corporation’s employees, Jimmy, has his own office – including a computer that he uses for everyday business activities. If Jimmy has a colleague or outside visitor over for sharing his ideas, it is not 100% necessary for Jimmy to have a wall-mounted video display unit.
Jimmy, along with the best interests of his employer ABC Corporation, can simply rotate or place his computer’s display in a position in which visitors, co-workers and himself are able to see the screen’s contents.
In the business world, few organizations have meetings in this informal manner. Rather, Jimmy, ABC Corporation’s other representatives, and welcomed visitors would enter a conference room. Meeting centers typically feature fine furniture, with comfortable seats for each participant, a large table to accommodate their physical documents and laptops, and a digital display that is affixed to or projects on an easily-accessible wall.
Basic computer screens simply will not cut it in these situations.
How much money does your business have to spend?
Money is obviously an important part of business. While top-notch, high-quality meeting centers reflect favorably to visitors, spending tens of thousands of dollars on a well-equipped conference room spells b-a-d-n-e-w-s for businesses without troves of working capital to spare.
If your business has plenty of working capital, and deals with important clients on a regular basis, consider purchasing a wall-mounted display, which should always be a minimum of 72 inches.
Conversely, if it’s important to maintain existing levels of working capital, seek out a projector to which computers are wirelessly connected. Projectors are much cheaper than wall-mounted displays, and accomplish the same goals.
How many people will be present?
Organizations that host meetings without high numbers of attendees do not need screens as large as corporations who have tens, if not hundreds of participants. If your business usually only invites a few employees and visitors, consider a minimum display size of 72 inches.
Conference rooms that host many employees often have at least one large table, if not multiple tables lined in rows. Below is an effective formula for calculating the appropriate size of displays:
Forward table length / 6 = Necessary display height
Businesses with few attendees likely only have one table. However, entities with more participants might have several tables lined up in a row. Measure from the wall from which information will be displayed all the way to the farthest visitor.
Let’s assume a particular meeting center hosts 50 people. From the display wall, the farthest away an employee or visitor would sit is 90 feet.
90 feet / 6 = 15-foot display height
As distance increases, the likelihood of utilizing projectors increases. Projectors are often the only choice for large conference rooms, and cheaper than wall-mounted displays.
Does your business often engage in video communication?
Not every organization is able to host in-person meetings. As such, they are required to offer sufficient video conference solutions. Every participant should be viewed by others, with displays maxing out in practicality with 9 participants. An effective way to measure this need is with poster board.
Take 9 poster boards and affix them to the anticipated display wall. Have an employee with average to poor eyesight sit in the farthest spot. Attach pictures to each of the poster boards. If that employee is not able to make out every picture, your conference room will need a display large enough to make those images clear to the naked eye.